Project Quote Calculator
Turn an hours estimate into a confident fixed-fee quote — with a buffer for scope creep, pass-through expenses, and a suggested deposit.
✏️ These numbers were filled in from a shared link — change anything to make it your own.
How the quote is built
- Labor = estimated hours × your rate.
- Scope buffer adds a percentage on top for the near-certain slippage.
- Expenses (stock assets, hosting, subcontractors) pass through at cost.
- Deposit is the share you collect before starting.
Quote a single fixed fee rather than the hourly breakdown — clients approve fixed prices more easily, and you keep the upside when you work fast.
Frequently asked questions
How do I price a freelance project?
Start from estimated hours × your hourly rate, then add a buffer for scope risk (10–25% is common) and any pass-through expenses. Quote that as a single fixed fee. Fixed fees are easier for clients to approve and let you earn more when you work efficiently.
How big should my scope buffer be?
For a well-defined project, 10–15% covers normal slippage. For vague requirements, new clients, or creative work with lots of revisions, 20–30% is safer. The buffer protects you from the near-certainty that a project takes longer than the optimistic estimate.
Should I ask for a deposit?
Yes. A 25–50% deposit before starting is standard for freelance work. It confirms the client is serious, funds your early effort, and limits your exposure if they disappear. Bill the remainder on delivery or in milestones for larger projects.
What hourly rate should I use?
Use the rate that covers your taxes, expenses, and unpaid time — not your old salary divided by 2,080. Our Freelance Rate Calculator works out that number from your income goal.